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Tubby v. Donahoe

United States District Court, M.D. North Carolina

January 30, 2015

PATRICK R. DONAHOE, Postmaster General, United States Postal Service, Defendant.


WILLIAM L. OSTEEN, Jr., District Judge.

On April 30, 2013, Plaintiff Matthew Tubby ("Plaintiff") filed a Complaint (Doc. 1) against Patrick Donahoe, Postmaster General of the United States Postal Service ("Defendant"), alleging that Plaintiff was improperly discharged from his position as a mail handler due to his age and race. Defendant has filed a Motion to Dismiss or, in the Alternative, for Summary Judgment ("Def.'s Motion") (Doc. 5), arguing that the Complaint should be dismissed because Plaintiff did not exhaust his administrative remedies prior to filing suit and, in any event, because Plaintiff failed to file his Complaint within 90 days of receiving his right-to-sue letter as required by 42 U.S.C. § 2000e-16(c). (See Def.'s Mem. in Supp. of Mot. to Dismiss ("Def.'s Mem.") (Doc. 6) at 6, 12.) Plaintiff responded (Doc. 10) and Defendant replied (Doc. 12). For the reasons set out below, this court will grant Defendant's Motion.


Because Defendant's motion invokes both Fed.R.Civ.P. 12(b)(1) and 12(b)(6), and, in the alternative, requests a summary judgment ruling in its favor, this court will set out the three standards of review.

A. Motion to Dismiss - 12(b)(1)

The existence of subject matter jurisdiction is a threshold issue the court must address before considering the merits of the case. Jones v. Am. Postal Workers Union, 192 F.3d 417, 422 (4th Cir. 1999). The plaintiff has the burden of proving that subject matter jurisdiction exists when a Rule 12(b)(1) challenge is raised to the basis for subject matter jurisdiction. Richmond, Fredericksburg & Potomac R. Co. v. United States, 945 F.2d 765, 768 (4th Cir. 1991). In ruling on a Rule 12(b)(1) motion, a court must apply the standard applicable to a motion for summary judgment, under which the nonmoving party must set forth specific facts beyond the pleadings to show that a genuine issue of material fact exists. Id . In evaluating a defendant's Rule 12(b)(1) motion, "the district court is to regard the pleadings' allegations as mere evidence on the issue, and may consider evidence outside the pleadings without converting the proceeding to one for summary judgment." Id . The district court should grant the Rule 12(b)(1) motion to dismiss "only if the material jurisdictional facts are not in dispute and the moving party is entitled to prevail as a matter of law." Id.

B. Motion to Dismiss - 12(b)(6)

To survive a Rule 12(b)(6) motion, a plaintiff must allege "sufficient factual matter, accepted as true, to state a claim to relief that is plausible on its face.'" Ashcroft v. Iqbal, 556 U.S. 662, 678 (2009) (quoting Bell Atl. Corp. v. Twombly, 550 U.S. 544, 570 (2007)). For a claim to be facially plausible, a plaintiff must "plead[] factual content that allows the court to draw the reasonable inference that the defendant is liable" and must demonstrate "more than a sheer possibility that a defendant has acted unlawfully." Id . (citing Twombly, 550 U.S. at 556-57).

C. Motion for Summary Judgment

"The court shall grant summary judgment if the movant shows that there is no genuine dispute as to any material fact and the movant is entitled to judgment as a matter of law." Fed.R.Civ.P. 56(a). A motion for summary judgment is appropriately denied when an examination of the pleadings, affidavits, and other proper discovery materials before the court demonstrates a genuine dispute of material fact exists. Celotex Corp. v. Catrett, 477 U.S. 317, 322-23 (1986) (discussing predecessor to Rule 56(a)). In considering a motion for summary judgment, the court is not to weigh the evidence, but rather must determine whether there is a genuine issue for trial. Anderson v. Liberty Lobby, Inc., 477 U.S. 242, 249-50 (1986). The court must view the facts in the light most favorable to the nonmovant, drawing inferences favorable to that party if such inferences are reasonable. Id. at 255. However, there must be more than a factual dispute; the fact in question must be material, and the dispute must be genuine. Fed.R.Civ.P. 56(a); Anderson, 477 U.S. at 248. A dispute is only "genuine" if "the evidence is such that a reasonable jury could return a verdict for the nonmoving party." Anderson, 477 U.S. at 248.

If, on a Rule 12(b)(6) motion, matters outside the pleadings are presented to and not excluded by the court, the motion must be treated as one for summary judgment under Federal Rule of Civil Procedure 56. In that case, "[a]ll parties must be given a reasonable opportunity to present all the material that is pertinent to the motion." Fed.R.Civ.P. 12(d). A motion to dismiss pursuant to Rule 12(b)(6) is not converted into a motion for summary judgment by the mere submission or service of extraneous materials. Finley Lines Joint Protective Bd. Unit 200 v. Norfolk S. Corp., 109 F.3d 993, 996 (4th Cir. 1997) (considering issue in context of voluntary dismissal under Federal Rule of Civil Procedure 41(a)).

Here, however, Defendant's Motion (Doc. 5) was one for summary judgment in the alternative. In opposition, Plaintiff filed a response to Defendant's Motion to Dismiss. (See Plaintiff's Response in Opposition to the Defendant's Motion to Dismiss or, in the Alternative, for Summary Judgment ("Pl.'s Resp.") (Doc. 10).) Plaintiff attached two affidavits and five exhibits to his Response. (Docs. 10-1 through 10-7.) Under the same circumstances, the Fourth Circuit concluded that on the basis of the plaintiff's own actions it appeared that the plaintiff had actual notice that the motion could be disposed of as one for summary judgment. Laughlin v. Metro. Washington Airports Auth., 149 F.3d 253, 261 (4th Cir. 1998) ("The district court, while it clearly has an obligation to notify parties regarding any court-instituted changes in the pending proceedings, does not have an obligation to notify the parties of the obvious."). This is particularly true when plaintiffs and defendants refer to exhibits in support of their arguments, as is the case here. See Tsai v. Md. Aviation, 306 Fed.Appx. 1, 3-5 (4th Cir. 2008) (unpublished per curiam) (finding case before it distinguishable from Finley Lines and facts in accord with Laughlin) ("[Plaintiff] cannot plausibly argue that he lacked notice that [the defendant] was moving for summary judgment, given that he acknowledged as much in the title of his responsive pleading and even put additional evidence before the court of his own volition.").[1]

Because of the issue of equitable tolling, Plaintiff has not objected and submitted affidavits in support of the response. Further, Plaintiff has not objected to treatment of the motions as motions for summary judgment, but has also referenced both his own pleadings and exhibits filed by Defendant. Nor has Plaintiff sought relief under Rule 56(d). As a result, this court finds the issues before the court - equitable tolling, timeliness, and exhaustion of administrative remedies - may be decided based upon the pleadings and affidavits submitted.


Plaintiff, a Caucasian male and United States military veteran, was formerly employed by the United States Postal Service as a mail handler at its Processing and Distribution Center in Greensboro, N.C. (Complaint ("Compl.") (Doc. 1) ¶¶ 4, 9-11.) At all times relevant to this action, Plaintiff was at least forty (40) years old. (Id. ¶ 8.)

According to the Complaint, Plaintiff was demoted from his regular employee status and eventually fired because of his age and race. Specifically, Plaintiff claims that he was put on "emergency placement" status after a forklift he was driving suffered a brake failure and "slightly bumped" into a forklift driven by Nola Morrison ("Morrison"), a female co-worker, who then complained to management. (Id. ¶¶ 15, 17, 19.) Plaintiff further asserts that he was told to leave work without the opportunity to consult with a union steward and without being apprised of the specific claims against him. (Id. ¶ 19.) A few days later, after an alleged investigation, management accused Plaintiff of operating his forklift in an unsafe manner and intentionally assaulting Morrison (Id. ¶ 20), and eventually tendered him a letter of removal on March 23, 2009 (Id. ¶ 21). Plaintiff claims that both Morrison and an African-American employee named Mike Duncan had engaged in similar unsafe conduct in the past, but that neither received any discipline, much less a discharge. (Id. ¶¶ 20, 31, 37.)

Plaintiff's Complaint alleges that Defendant's acts of discrimination violated both the Age Discrimination in Employment Act ("ADEA"), 29 U.S.C. 621 et seq., [2] and Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. Plaintiff also brings this action pursuant to 42 U.S.C. § 1981a but not as a separate cause of action.[3] The Equal Employment Opportunity Commission ("EEOC") issued its final decision on January 24, 2013, which informed Plaintiff that he had "ninety (90) calendar days from the date that [he] receive[d] th[e] decision" in which to bring a civil action. (Def.'s Mem., Ex. A-14, EEOC Denial of Reconsideration ("EEOC Decision") (Doc. 6-15) at 2.)[4] The EEOC Decision further stated that the EEOC "will presume that this decision was received within five (5) calendar days after it was mailed, " and certifies that it was mailed on January 24, 2013. (Id. at 4.)


A. 90-Day Period

Defendant argues that the Complaint must be dismissed because it was not filed within ninety days of Plaintiff's receipt of the EEOC Decision (right-to-sue letter), as required by 42 U.S.C. § 2000e-16(c). (See Def.'s Mem. (Doc. 6) at 12.) The 90-day countdown begins upon the actual date of receipt when that date is "confirmed by evidence[.]" Nguyen v. Inova Alexandria Hosp., No. 98-2215, 1999 WL 556446, at *3 (4th Cir. July 30, 1999) (unpublished per curiam); see Grey v. Henderson, 169 F.Supp.2d 448, 451 (M.D. N.C. 2001). If the date of receipt is unknown, "it is presumed that service by regular mail is received within three days pursuant to [then] Rule 6(e) of the Federal Rules [of Civil Procedure]." Nguyen, 1999 WL 556446, at *3.[5] Here, however, the EEOC Decision states that, "[f]or timeliness purposes, the [EEOC] will presume that this decision was received within five (5) calendar days after it was mailed." (EEOC Decision (Doc. 6-15) at 4.) In the interests of fairness, this court will follow the EEOC Decision's stated presumption of five days, rather than the three days typically found in precedent. Cf. Nader v. Blair, 549 F.3d 953, 962 (4th Cir. 2008) (explaining the so-called Accardi doctrine, see United States ex rel. Accardi v. Shaughnessy, 347 U.S. 260 (1954), which binds an agency to follow its own procedures and regulations when making a decision).

The parties agree that the EEOC Decision was signed and mailed by an EEOC agent on January 24, 2013. (See Def.'s Mem. (Doc. 6) at 15; Compl. (Doc. 1) ¶ 40.) Neither party has presented any evidence regarding the date of actual receipt; therefore, the five-day presumptive mailing period indicated in the EEOC Decision applies and Plaintiff is deemed to have received the EEOC Decision on or before January 29, 2013 (a Tuesday). By this court's calculations, the 90-day period ended on April 29, 2013 (a Monday), cf. Fed.R.Civ.P. 6, but Plaintiff did not file his Complaint until the early morning of April 30, 2013, a few hours outside the statutory deadline. Therefore, even under the more generous five-day presumptive mailing period, the Complaint was not timely filed.

B. Equitable Tolling

A plaintiff "who fails to file a complaint within the ninety-day statutory time period mandated by Title VII generally forfeits his right to pursue his claims." Mann v. Standard Motor Prods., Inc., 532 Fed.Appx. 417, 418 (4th Cir. 2013) (unpublished per curiam) (citing Baldwin Cnty. Welcome Ctr. v. Brown, 466 U.S. 147, 149-51 (1984)). However, "[t]he 90-day filing requirement is not a jurisdictional prerequisite to suit in federal court, but a requirement that, like a statute of limitations, is subject to waiver, estoppel, and equitable tolling.'" Crabill v. Charlotte Mecklenburg Bd. of Educ., 423 F.Appx. 314, 321 (4th Cir. 2011) (quoting Laber v. Harvey, 438 F.3d 404, 429 n.25 (4th Cir. 2006)). Plaintiff's counsel requests that this court apply the equitable tolling doctrine to excuse his late filing, which he attributes to both a miscalculation of the deadline and unexpected difficulties in entering the credit card information necessary to pay the filing fees. (See Pl.'s Resp., Unsworn Declaration of Humphrey S. Cummings under Penalty of Perjury Pursuant to 28 USC SEC 1746 (Doc. 10-7) at 1-2.)[6]

"Generally, a litigant seeking equitable tolling bears the burden of establishing two elements: (1) that he has been pursuing his rights diligently, and (2) that some extraordinary circumstances stood in his way." Credit Suisse Sec. (USA) LLC v. Simmonds, ___ U.S. ___, ___, 132 S.Ct. 1414, 1419 (2012) (emphasis and citation omitted) (considering equitable tolling for fraudulent concealment). Equitable tolling is "reserved for those rare instances where - due to circumstances external to the party's own conduct - it would be unconscionable to enforce the limitation period against the party and gross injustice would result.'" Rouse v. Lee, 339 F.3d 238, 246 (4th Cir. 2003) (en banc) (quoting Harris v. Hutchinson, 209 F.3d 325, 330 (4th Cir. 2000)). "[E]quitable tolling must be guarded and infrequent, lest circumstances of individualized hardship supplant the rules of clearly drafted statutes." Gayle v. UPS, 401 F.3d 222, 226 (4th Cir. 2005) (internal quotation marks omitted). As a general rule, "[o]ne who fails to act diligently cannot invoke equitable principles to excuse that lack of diligence." Baldwin Cnty., 466 U.S. at 151; Radin v. Runyon, No. 95-2007, 1997 WL 210859, at *1 (4th Cir. 1997) (unpublished per curiam) (same); see also Coleman v. Talbot Cnty. Det. Ctr., 242 Fed.Appx. 72, 74 (4th Cir. 2007) (unpublished per curiam) (holding that a Plaintiff seeking equitable tolling must "present (1) extraordinary circumstances, (2) beyond [his] control or external to [his] own conduct, (3) that prevented [him] from filing on time'" (quoting United States v. Sosa, 364 F.3d 507, 512 (4th Cir. 2004) (internal quotation marks omitted))); Rouse, 339 F.3d at 246 (same).

The Fourth Circuit follows the general rule that "a mistake by a party's counsel in interpreting a statute of limitations does not present the extraordinary circumstance beyond the party's control where equity should step in to give the party the benefit of his erroneous understanding.'" Rouse, 339 F.3d at 248 (quoting Harris, 209 F.3d at 331). This rule is primarily justified by the fact that "the actions of [a plaintiff's] attorneys are attributable to [the plaintiff], and thus, do not present circumstances external to the party's own conduct.'" Rouse, 339 F.3d at 249 (quoting Harris, 209 F.3d at 330); see Irwin v. Dep't of Veterans Affairs, 498 U.S. 89, 92 (1990) ("Under our system of representative litigation, each party is deemed bound by the acts of his lawyer-agent and is considered to have notice of all facts, notice of which can be charged upon the attorney." (internal quotation marks and citations omitted)).

Because neither Plaintiff nor his counsel offer any explanation for the late filing aside from a miscalculation of the date and counsel's difficulty paying the filing fee, and because neither of these appear to this court to be "extraordinary circumstances beyond [Plaintiff's] control[, ]" Rouse, 339 F.3d at 246, Plaintiff is not entitled to equitable tolling and his claim will be dismissed as untimely.[7]


While Plaintiff's failure to timely file his Complaint is dispositive, this court notes that Plaintiff's failure to exhaust his administrative remedies provides an alternative ground for dismissal. This court finds Defendant's analysis of the relevant regulatory scheme persuasive and will not repeat it in full here. Suffice it to say that Plaintiff: (1) received a letter informing him that, if he believed the action was based in whole or in part on discrimination, he had the option of "filing an appeal with the MSPB [Merit Systems Protection Board[8] or filing an EEO complaint with the Postal Service, but not both" (Def.'s Mem., Ex. A-2, Letter of Decision - Removal (Doc. 6-3) at 5); (2) filed an appeal with the MSPB (Ex. A-3, MSPB Appeal Form (Doc. 6-4) at 1); (3) voluntarily withdrew that appeal (Ex. A-6, Decision of Administrative Judge (Doc. 6-7) at 1[9]; Pl.'s Mem., Pl.'s correspondence to Administrative Judge requesting MSPB appeal be dropped (Doc. 10-6 at 1)); and (4) subsequently filed a formal EEO complaint (Ex. A-8, EEO Complaint (Doc. 6-9) at 1).

This course of action clearly runs afoul of the regulations binding an aggrieved party to his first choice of forum. See 29 C.F.R. § 1614.302(b) (noting that an aggrieved person "may initially file a mixed case complaint [with the EEO Office]... or an appeal on the same matter with the MSPB..., but not both"[10]); Stroud v. Winter, Civil Action No. 3:08CV439, 2009 WL 790100, at *3 (E.D. Va. Mar. 24, 2009) ("Importantly, once a government employee elects to pursue a mixed case before the [MSPB], [he] is obliged to follow that route through to completion, to the exclusion of any other remedy that originally might have been available.'" (citing Stoll v. Principi, 449 F.3d 263, 266-67 (1st Cir. 2006))); Howland v. U.S. Postal Serv., 209 F.Supp.2d 586, 590 (W.D. N.C. 2002) (finding plaintiff failed to exhaust administrative remedies when he initially elected to appeal to the MSPB, voluntarily withdrew his claim, then attempted to file an EEO complaint); see also Khoury v. Meserve, 268 F.Supp.2d 600, 610-11 (D. Md. 2003) ("It is well-established that a complainant who withdraws an appeal before the MSPB fails to exhaust administrative remedies and is barred from filing a civil action in federal court." (citing cases)), aff'd, 85 Fed.Appx. 960 (4th Cir. 2004).

Plaintiff asserts that his MSPB filings did not allege discrimination, with the implication that the filing was not a "mixed case" and therefore his subsequent EEO complaint, which did assert discrimination claims, is not subject to the election mandated in 29 C.F.R. § 1614.302. (See Pl.'s Resp. (Doc. 10) at 5-6.) Specifically, Plaintiff further asserts that he had indicated in his MSPB Appeal Form that he had "no issues of prohibited employment discrimination" and that he "never invoked the [MSPB's] jurisdiction as to any EEO matters involved in connection with his removal." (Id. at 8.) The court finds these arguments unpersuasive.

Here, Plaintiff was notified on March 23, 2009, that "[i]f you believe that the action is based, in whole or in part, on discrimination, you have the option of filing an appeal with the MSPB or filing an EEO complaint with the Postal Service, but not both." (Ex. A-2, Letter of Decision - Removal (Doc. 6-3) at 5.) Plaintiff filed an appeal with the MSPB on April 2, 2009, noting that he had received the March 23, 2009 letter (which, as noted, contained the notification). (Ex. A-3, MSPB Appeal Form (Doc. 6-4) at 3.) In the appeal, Plaintiff also stated that he had "No Additional Claims, " which would have specifically included "a claim of prohibited discrimination." (Id. at 4 (checking box "No Additional Claims"; not checking box for "a claim of prohibited discrimination").) Plaintiff's claim that no one told him he could not pursue both avenues, therefore, does not create a genuine dispute as to a material fact in light of the Letter of Decision - Removal and his MSPB Appeal Form.[11]

Plaintiff's failure to include discrimination claims in his MSPB Appeal Form does not alter the effect of Plaintiff's election. An appeal to the MSPB must contain "[a] statement of the reasons why [Plaintiff] believes the agency action is wrong." 5 C.F.R. § 1201.24(a)(4). Those reasons include any case in which the employee alleges that a personnel action is appealable to the Merit Systems Protection Board based, in whole or in part, on prohibited discrimination. See 5 C.F.R. §§ 1201.151-53 (implementing 5 U.S.C. § 7702 ("Actions involving discrimination, " which includes discrimination prohibited by 42 U.S.C. § 2000e-16 and 29 U.S.C. §§ 631, 633a)). Plaintiff's signed March 24, 2009 Information for Pre-Complaint Counseling, which reflected a March 18, 2009 request by Plaintiff related to a claim of age discrimination (Def.'s Mem., Ex. B, Doc. 6-16 at 1, 3), makes clear that he believed he had a discrimination claim more than two weeks before filing his appeal with the MSPB.[12] Further, Plaintiff could have raised other claims of discrimination at any time before the end of the conference held to define the issues in his MSPB appeal or, thereafter, upon a showing of good cause. 5 C.F.R. § 1201.24(b). Thus, there is no genuine dispute that Plaintiff could have raised his discrimination claims through the MSPB and that he was aware he had such claims. That he chose not to do so does not negate the regulatory mandate.

Finally, Plaintiff's argument that he was not bound by 29 C.F.R. § 1614.302(b) by virtue of his decision not to include discrimination claims but to pursue them through a later EEO complaint would turn the regulation on its head and encourage claimants to ignore the election requirement.[13] Thus, courts have held that discrimination claims fail as a matter of law when an election is made to appeal to the MSPB but the claimant chose not to raise discrimination claims or dropped such claims in that forum. E.g., Martinez v. Shimseki, Civ. No. 10-1304 (PG), 2012 WL 359382, at *4-5 (D.P.R. Feb. 2, 2012) (Title VII claims) ("If Plaintiff believed, as he obviously did, that his termination was based, in whole or in part, on sex discrimination, he was under the obligation to include said claim in his initial appeal before the MSPB, or at the very least, request that this claim be subsequently amended to add this particular claim.... Therefore, the Court finds that Defendant's contention that the Plaintiff failed to exhaust administrative remedies with regards to his sex discrimination claim is correct."); Fissel v. Napolitano, Civil No. 1:CV-09-0005, 2009 WL 3624719, at *6 (M.D. Pa. Oct. 29, 2009) (Title VII case) ("The fact that Plaintiff voluntarily discontinued her MSPB appeal does not allow her to jump onto the EEO track. Instead, if Plaintiff believed that her termination was motivated by discrimination, once she chose to file a case with the MSPB, she was required to have raised her claims in that administrative forum and fully exhausted her remedies there before coming to court." (citation omitted)).[14]

The court has considered Plaintiff's other arguments and finds them to be without merit.

For this reason, as well as those set forth in Defendant's Memorandum (Doc. 6) and Reply (Doc. 12), this court finds that Plaintiff failed to exhaust his administrative remedies before filing his complaint in federal court.


For the foregoing reasons, IT IS ORDERED that Defendant's Motion to Dismiss or, in the Alternative, for Summary Judgment (Doc. 5) is GRANTED and this action is DISMISSED. A Judgment dismissing this action will be entered contemporaneously with this Memorandum Opinion and Order.

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